Difference between Virtual Instructor-Led Training and Classroom Training

With the world's increasing digital transformation, businesses have adopted innovative strategies to keep up. Among these is virtual instructor-led training, which is a game-changer in bridging the gap between eLearning and traditional classroom learning. 

By offering a live, interactive, virtual learning experience, VILT has recently been garnering immense popularity in helping organizations train their employees. From corporate training to customer education, VILT’s adaptability makes it a go-to option for diverse learning needs. 

Read on for a comprehensive guide on virtual instructor-led training, exploring its key components, benefits, and how it is compared to traditional classroom learning. 

What is Virtual Instructor-led Training? 

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In a nutshell, virtual instructor-led training (VILT) is a modern approach to F2F classroom training. It is virtually conducted through an online learning platform, such as an LMS, allowing participants to interact with the instructors, regardless of location. 

Unlike a-synchronous training sessions which rely on digital resources and pre-recorded lectures; VILT enables dynamic communication and active collaboration between trainers and learners. A recent industry report shows nearly 64% of organizations have shifted to virtual classrooms to train their employees. 

It is used in employee onboarding, product knowledge training, and sales training to break geographical barriers and provide impactful training. Virtual instructor-led training simulates a classroom environment by encouraging real-time trainer interaction.

5 Key Components of Virtual Instructor-Led Training

There is more to VILT than just instructor-trainee interaction. For virtual instructor-led training to be effective, it needs to have a few key elements that enhance learner engagement, resulting in higher retention rates. Let’s take a look at some essential components that make VILT successful.  

1. Collaboration Elements

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Collaboration tools, with features like breakout rooms, discussion boards, polls, and quizzes, replicate the dynamics of a real classroom. This establishes an interactive environment with mutual collaboration, promoting teamwork and peer-to-peer learning. In fact, research revealed that it can enhance engagement and retention rates by as much as 50%  by spicing up the hours-long training sessions.

PRO TIP: Engage your employees in competitive Q&A and training games, or utilize role-play simulation examples for learning to keep them attentive and focused. Instructors can also add a connection point every 15 minutes to half an hour, asking the participants to reply with a specific emoji to indicate their presence and attention. 

2. Clear Learning Objectives

Mapping out the learning objectives beforehand provides a roadmap for the instructors and the learners. This helps them visualize what they will be achieving by the end of the training, keeping the session organized and the participants motivated. 

Organizations can also tailor the types of VILT, keeping in mind the learning objectives and aligning them with their employees' needs. From webinars and lectures to workshops and small-group sessions, having predetermined objectives ensures systematic execution. 

3. Engaging Content

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Dull, lengthy training sessions with text-heavy slide decks are the ultimate buzzkill for virtual instructor-led training. With plenty of distractions just a click away, it can be challenging to maintain participant focus throughout the session. To combat this, you need to create informative and engaging content that keeps the participants hooked and actively participating. 

Studies suggest that learners retain 65% more information through visual means. Therefore, displaying infographics, animations, and videos in between your sessions can help maintain interest and boost knowledge retention. Interactive content like simulations, case studies, and group discussions further enhance the learning experience by allowing participants to share insights and learn from each other.   

4. Interactive Training Delivery

For effective virtual training, you need trained instructors with excellent communication skills. A virtual instructor should be professional and approachable, so the learners can seek clarification on complex topics without hesitation. The instructor should also ensure the session keeps moving without feeling rushed or frantic. 

If managing all the aspects, like switching to the breakout room, keeping an eye on the chat window, and tracking time feels overwhelming, consider adding a moderator for assistance. The moderator can manage the technical difficulties and production, allowing the trainer to focus on the session. 

5. Real-time Feedback

Immediate feedback during VILT sessions encourages the participants to work on their weaknesses, ensuring a tailored learning experience for everyone. This personalized approach boosts confidence and enhances understanding by providing constructive feedback during performance phases. 

The instructors can tailor their approach based on the participant’s needs, whether they need more time recalling prior learning or focus on developing their skill set. Alternatively, gathering feedback from the participants and using it to adjust the training design and content for the future ensures the session remains relevant, engaging, and aligned with the learning objectives. 

Benefits of Virtual Instructor-Led Training

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Here are some key benefits of VILT that make it a preferred choice for organizations looking to upskill their employees:

1. Flexibility

One of the standout features of virtual instructor-led training is flexibility, allowing students to choose whenever and wherever they want to attend. As long as they have access to a stable internet connection, they can participate from anywhere around the globe. This makes it particularly useful for organizations with remote teams worldwide. 

2. Cost-efficiency 

Companies often avoid virtual training due to the initial cost of setting up an LMS and training staff members to use new technology. However, virtual training can cut expenses by up to 50% by reducing travel and venue costs. Despite the upfront investment, VILT is a cost-effective solution for long-term employee training.

3. Customized Learning

Unlike generic online courses, virtual instructor-led training allows for highly personalized training content tailored to the needs of your employees. 

Addressing specific employee needs and adjusting the curriculum, pace, and teaching method creates an inclusive learning environment, resulting in higher ROI. It also allows the instructors to modify the courses based on participant feedback to maximize the outcome. 

Disadvantages of Virtual Instructor-Led Training

While VILT offers numerous benefits, it has its fair share of challenges. However, these challenges can easily be resolved by strategic planning and execution. Here are some common drawbacks:

1. Technical Glitches

Technical issues are one of the biggest hurdles in virtual training. Unstable internet connections, outdated hardware, software crashes, and device incompatibility can hinder learning, resulting in reduced employee productivity. 

Research on the association between internet connectivity and workplace dynamics shows improved employee efficiency, reduced frustration, and an overall boost in workplace collaboration. While you can not eliminate the threat completely, testing your setup beforehand and encouraging your employees to keep backup options can help reduce the risk. 

2. Engagement Issues

Maintaining participant engagement and focus in a virtual environment can be a real struggle. Without the physical presence of a trainer, participants may slack and get distracted by their surroundings or social media, leading to reduced focus. 

However, an engaging content strategy with quizzes, gamified activities, and breakout rooms keeps the students engaged. 

3. Limited Interaction 

Despite the availability of tools like breakout rooms, live chats, and discussion boards, virtual instructor-led training cannot fully replicate in-person training. The lack of physical cues and hands-on training can limit the interaction between participants and instructors. To counter this, encourage the participants to keep their cameras running and ask open-ended questions. 

Difference between Virtual Instructor-Led Training and Classroom Training

Image title: Virtual instructor-led training in process 

Source: Uteach.IO

There are several key differences between virtual instructor-led training (VILT) and traditional classroom training. First and foremost, VILT allows the participants to join from anywhere with a stable internet connection. At the same time, classroom training requires the instructor and participants to be in the same room, limiting flexibility. 

Given its flexible nature, virtual instructor-led training can be scheduled at various times and accessed through different devices. Alternatively, classroom training requires attendees to travel to a specified location, which also interferes with work hours and productivity. 

In terms of interaction, classroom training provides face-to-face interaction with the instructor, which may be more effective for some people. While virtual instructor-led training also facilitates live interaction, virtual communication is made possible by video conferencing tools like Zoom. 

Over time, businesses have realized the potential of virtual instructor-led training as a powerful learning solution. The 2024 training industry report reveals that virtual classrooms with remote instructors accounted for 27% of the training hours delivered. This reflects the growing trend towards VILT, which has established its importance in business.

3 Tools for Effective Virtual Instructor-Led Training

Virtual training requires online tools to simulate a learning environment for the participants. Here are 3 must-have tools for effective VILT:

1. Learning Management System

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According to research, the global Learning Management System market is expected to reach $61.8 billion by 2032, showcasing its pivotal role in modern learning practices. A Learning Management System (LMS) is the core of any successful VILT. It allows systematic organization, delivery, and monitoring of training programs, which enhance employee training. 

By creating supplementary mobile eLearning modules and integrating features like quizzes and assessments, you can track your employee's progress and enhance the learning experience.

Coursebox eLearning Platform: Coursebox offers an AI learning management system, allowing you to create engaging courses with features like instant grading, a quiz generator, and certificates—all with AI. 

No need to create a curriculum or videos from scratch. Just upload PDF files and all the company info, and AI will build everything for you. You can even create AI-generated training videos with avatars using your scripts in one simple click. 

2. Interactive Whiteboard

Interactive whiteboard brings a hands-on element to virtual instructor-led training, facilitating creativity and engagement. It mimics a real whiteboard in classroom settings but with added functionality, like real-time collaboration and digital sticky note placement. 

Since visual learning has the highest retention rate, interactive whiteboards have become integral to VILTs. They are used for mapping out processes, brainstorming ideas, solving problems, and sharing ideas in group assignments.  

3. Webinar Tools

Video conferencing platforms like Zoom, Webex, Microsoft Teams, and Google Meet are among the most popular options for hosting virtual training. These webinar tools offer interactive elements like breakout rooms, screen-sharing, and live polls to create an interactive learning environment.  

Virtual Instructor-led Training is Revolutionizing Learning

Virtual instructor-led training merges the personalized interaction of traditional training with the convenience of eLearning, providing the best of both worlds. Although it presents some challenges, like technical issues and engagement barriers, VILT's flexibility, cost-effectiveness, and customization make it a truly transformative tool for upskilling employees. 

By integrating VILT with Coursebox eLearning modules, you can equip your employees with the skills to succeed in the business world. It also offers an effective way to evaluate your employees’ progress by creating quizzes and assessments to test their knowledge. So, empower your team with a personalized, interactive learning experience. 

FAQs

How is eLearning different from virtual instructor-led training?

eLearning is a self-paced method where learners engage with pre-recorded videos and digital resources at their convenience. In contrast, VILT involves live virtual training facilitated by an instructor. It offers the same flexibility as eLearning in terms of joining from anywhere; however, it takes place in real-time. 

How to create virtual instructor-led training?

Here is a step-by-step guide to creating virtual instructor-led training for your employees: 

• Define the learning objectives, so you have a structured outline in front of you. 
• Choose interactive tools, like a video conference platform and learning management software to create engaging content. 
• Break down the training course into smaller segments, and add Q&A sessions, breakout rooms, and interactive activities, encouraging learners to actively participate. 
• After the training session, feedback from the participants will be requested for training evaluation and improvement in future sessions. 

What is the meaning of virtual ILT?

Virtual ILT delivers training via digital platforms, where the instructor and learners interact through video conferencing. It provides the flexibility and convenience of interacting from anywhere with an internet connection. 

How can I make virtual instructor-led training more engaging?

To make VILTs more engaging, integrate interactive elements like Q&A sessions, role-playing, polls, and quizzes to keep the participants actively involved. You can also create breakout rooms to encourage peer interaction and build an inclusive environment for your employees.