How to Convert Word to SCORM

With the online education market showing an annual growth rate of 8.56% to become a $279.3-billion industry by 2029, this is a prime time to learn about all things eLearning. One of the key components of eLearning is the Sharable Content Object Reference Model (SCORM), a set of technical standards for eLearning software products.

For organizations making the transition to online learning, converting MS Word documents to SCORM is a necessary step. Once SCORM-compliant, these documents work with any learning management system (LMS) that supports SCORM, allowing for easier distribution and tracking of training materials.

Let's learn how to convert Word to SCORM to fulfill your organization's eLearning needs.

What Is SCORM?

SCORM, or Sharable Content Object Reference Model, is a set of technical standards created by the Advanced Distributed Learning (ADL) Initiative in 2000 to facilitate reusability and interoperability in eLearning software products.

Basically, SCORM standardizes the process of creating online courses so that they can be delivered to any LMS that supports SCORM. Consider it like a passport. Regardless of nationality, every person in the world has a standard travel document that allows them to enter a different country. The color and design may vary, but the purpose is the same.

Similarly, SCORM is that collectively shared standard that permits online courses to operate on any LMS without modifications. Even when used across other platforms, these courses function correctly.

How to Convert Word to SCORM: 3 Easy Ways to Try Today

There are several ways to convert Word files to SCORM, some more complicated than others. We look at a few methods for “How to convert Word to SCORM”, so you can select the one with features that best meet your needs.

Method 1: Use Coursebox's SCORM Authoring Tool

Coursebox isn't only among the best SCORM-compliant LMS but also offers a SCORM authoring tool that you can use to convert your Word files into interactive courses in minutes. The AI-powered authoring tool also creates assessments, quizzes, videos, and rubrics to enhance your learning content.

All you have to do is upload your files to the platform, and it will do the rest using your existing resources. You can also benefit from its AI grader, which provides instant feedback to learners based on your marketing criteria and rubric.

Coursebox also has an AI tutor, which is a chatbot trained on your course. It helps learners with additional information and queries they may have during the course.

The platform's AI algorithm also generates long answer assignment questions and quizzes for you to test learners' understanding. If you're creating courses for your organization or a client, you can also add white-label branding to your courses or mobile learning apps for a seamless experience.

The best part about Coursebox's SCORM authoring tool is that you don't have to make do with the first option the AI generates. Instead, AI acts as your assistant, helping you brainstorm ways to structure your course before you settle on a draft that you can edit manually if needed.

Since the authoring tool integrates with your existing LMS or HR platform, you can publish these courses on your website with each. You can also use automated certificates and instant grading to reward learners in real time. 

Of all the methods we've discussed, this is by far the most efficient and easy way to convert your traditional Word files into interactive courses. The AI assistance makes the whole process smoother and faster. Plus, you can keep your learners engaged with AI-created assessments and grading, offering immediate rewards in the form of certificates. 

Method 2: Convert Word File Manually

If you want higher customization, converting the Word file to SCORM manually is a more hands-on yet interactive method. Do note that you'll need decent technical expertise for this option. We'll divide it into steps so that it's easier for you to follow.

Step 1: Convert to HTML  

First, you have to create an HTML version of your Word course. To do this, structure it in Google Docs. Then, go to File and click on Download. Select ''web page'' to generate an HTML version of your course.

Next, arrange the HTML file into the structure that you want your course to have. For example, you may want to create distinct sections, topics, or web pages for each module. Learners can then easily navigate through the course and find the information they need.

Step 2: Embed SCORM Components

Create text documents that detail the learning material in SCORM format. Then, you have to merge these documents with the HTML material you developed in Step 1 and create a ZIP bundle.  

To do this, get the SCORM 2004 Basic Run-time Package from SORM's website and then scrutinize the file layout to ensure that the SCORM documents and HTML data are in the correct folders. After that, incorporate documents like Ims_xml.xsd and Adlcp_rootv1p2.xsd into the HTML course design.

In the imsmanifest.xml document, refine the data so that it correlates with your learning material. You may have to tweak certain elements, like the HTML resource links, titles, and so on.

Step 3: Compile Into a ZIP File

Compile the following into a ZIP package:

• The imsmanifest.xml document you've personalized
• SCORM components
• HTML pages

Now, your course is ready to be uploaded to an LMS or shared with learners directly. Since there are no software templates constraining your creativity, you have more control over the layout and content of your course.

However, this process is extremely time-consuming and has a lot of potential for errors. You also need deep knowledge of coding and eLearning standards or hire someone who does. 

Method 3: Use Adobe Captivate

If you already have an Adobe Creative Cloud subscription or are looking for an all-in-one eLearning authoring tool, Adobe Captivate might be the right choice for you. To start, launch the tool and create a new project. You can also use an existing template if you have one.

Convert your Word document into plain text or images and import it into Adobe. You can do this by going to ''Media'' and then selecting ''Image'' or ''Text'' depending on whichever format you've used.

Adobe has built-in tools that you can use to make your courses more interactive. Some of these features include drag-and-drop exercises and quizzes. The tool also allows you to add multimedia elements like simulations, audio, video, and animations.

Once you're satisfied with the layout and content of your course, you can go to the ''File'' tab and click on ''Publish Settings.'' From here, select SCORM as your desired output format and follow the prompts to complete the publishing process.

You will have to configure the SCORM settings in Adobe as per your LMS requirements. For example, select between SCORM versions (1.2 or 2004) and other options like completion criteria or reporting options. Here, you can also add a course description or other relevant information.

Source: Adobe

When you press ''Publish,'' you can then select where to save the course on your computer. Then, upload this material to your LMS.

Using Adobe Captivate to convert Word to SCORM provides more versatility but has a learning curve. The tool is also pretty pricey, so it might not be the best option for those on a tight budget. 

Best Practices to Convert Word Into SCORM

After you've selected the method for “How to convert Word to SCORM,” use these best practices to make the process effective and hassle-free.

• Keep a Consistent Design: It's best if you keep a consistent look and feel throughout your course. Use the same color scheme, layout, font type, and font size for all pages.
• Keep Track of Metadata: You should maintain a separate document that lists all the metadata for your course, such as title, description, keywords, and authors. This will make it easier to fill in the necessary information while creating the imsmanifest.xml file.
• Organize Your Content: Before you convert your Word learning material to SCORM, make sure you organize it well. Use bullet points, headings, and subheadings to break down your content into smaller, digestible chunks.
• Check SCORM Compatibility: After conversion, test the employee training materials to see if they are compatible with different LMSs. Check for interactivity or formatting issues. If you find any, make the changes and retest until it works seamlessly. 
• Enhance Interactivity: Transform plain text into interactive elements by embedding videos, images, and infographics. For example, in Coursebox, you can use the platform's AI to include animations and simulations in your course for better interactivity. You can also add quizzes to make your content engaging and allow learner performance tracking. 

Conclusion 

Converting your learning material from Word to SCORM has become somewhat of a need rather than a good-to-have in the current LMS-led online learning landscape. With an authoring tool like Coursebox, you can customize learning paths for your learners, manage and track their progress, and create engaging content that adheres to SCORM standards.

Whether you want to train someone at work or create an organization-wide eLearning program, keeping everything in SCORM ensures that everyone has access to the same standardized material. It also allows for easy updates and maintenance of content as needed.

Having said that, you now have the answer to “How to convert Word to SCORM” to ensure LMS-wide compliance.